FOSDEM 2020 Open Source Design organisation

Events
102

I like the schedule @belenbarrospena put together.
Very neat!

While I agree we can replace the OSD intro as an entire talk I think it would be great to do a quick (5 mins) intro when opening up the mic for project pitches. It may place the whole pitch-your-project in good context for anyone who might be there for the first time and not clear about what message they can give in their pitch.
Just an idea for whoever does the intro.

I am back in town and can update pentabarf and send out the schedule to the fosdem mailing list Monday morning EST (unless itā€™s already done).
Please let me know!

This is shaping up so well folks.
Congrats to all of us!

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103

Hi @amit.lzkpa

I agree that a quick 5-minute intro during the pitch your project session is a good idea.

I have updated Pentabarf. Iā€™ll keep an eye on the FOSDEM website to make sure there are no errors on the schedule. I believe @ei8fdb has the emails to submitters drafted and ready to go, and was planning to send them today. Please coordinate with him if he needs any help.

Finally, if you have time to email the schedule to the FOSDEM general mailing list (fosdem@lists.fosdem.org) that would be great.

Thanks!

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104

Devroom schedule now published

https://fosdem.org/2020/schedule/track/open_source_design/

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105

Just sent out the schedule URL to a couple of fosdem mailing lists.

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106

Acceptance and rejection emails have been sent out.

Congrats to everyone who had a proposal accepted. :tada: :partying_face:

Iā€™ve also sent out a Doodle poll asking if people want to have a dinner, on Friday before FOSDEM, like previous years:

Do want to join the Open Source Design Collective and other speakers for

a dinner on Friday 31st January before FOSDEM?

Use this poll to cast your vote:

We will send more information about this in January.

Deadline for voting is Thursday January 2nd 2020.

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107

Great job @ei8fdb, @belenbarrospena, @amit.lzkpa.

ā€“Can we tweet about the Schedule now? or do we wait for the confirmations from speakers?ā€“

Done: https://twitter.com/opensrcdesign/status/1209413727298170880
Since we can adjust it later, itā€™s already publicly available on FOSDEM website and itā€™s better to let people know, so that they could book their flights during holidays and come :slight_smile:

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108

As always Caty, youā€™re the voice of logic and good ideas. :clap: :+1:

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109

Now that we have that out and public I guess itā€™s time to start prep for the event.
I know we still have time, but Iā€™d just like to get familiar with the items from the checklist and/or something outside that.

The next list items I see are:

  • Create promotional materials (stickers, banners) for opensourcedesign #43 | Deadline: 15 January
  • Organize the open source design dinner #62 | Deadline: INSERT-DATE
  • Handle the devroom logistics videobox | example | Deadline: INSERT_DATE

Can someone tell me what promotional materials we usually create?

I donā€™t think Iā€™ll be to attend the dinner as my tentative plan is to arrive on February 1st morning as of now.

What is the videobox? I see itā€™s something about the AV recording of the talks in coordination with the FOSDEM people. What particularly do we have to do?

Any other stuff anyone has thought about or things from last years we ought keep in mind?

110

Can someone tell me what promotional materials we usually create?

This probably refers to the stickers. I believe we have quite a few of those at the moment. Iā€™ll be bringing what I have to Brussels for the stand. We also have some A4 posters that @jan left with us at ApacheCon and some other bits and pieces.

Organize the open source design dinner #62 | Deadline: INSERT-DATE

I believe @ei8fdb has posted a poll already to check how many people are interested in going for dinner. I probably wonā€™t join this year either: Iā€™ll be knackered after the usability testing workshop!

Handle the devroom logistics videobox | example | Deadline: INSERT_DATE

I donā€™t think this applies any more. The FOSDEM video support is much more hands on these days. They will probably come, set up the video in the room, and monitor that everything is being captured. They also usually turn up in the room if anything goes wrong.

So, to sum up: not much to do really until the day itself! :slight_smile:

111

Hi all,

Just some information and logistics about our stand at FOSDEM 2020.

This year, our stand will be up only one day: Sunday, February 2nd. Yes, I know that is the same day as the devroom, and I did try to get it changed to Saturday, but no luck :frowning:

I am still waiting to confirm the setup time on Sunday, but a reasonable assumption is that weā€™ll be up from 9:00 to 17:00. Our stand will be in the Level 1 of the K building. More details about the location are available in the FOSDEM website: https://fosdem.org/2020/stands/

As usual, our stand will include a design clinic, which means projects can come and request a 15-minute consultation with a designer. I am sure we will not be overwhelmed by the demand for design advice, but some projects do come, so I hope youā€™ll all be willing to sit down with them and share your wisdom and expertise :wink:

The stand should be manned at all times by at least 2 people. As usual, the stand shifts are 2 hours. It sounds like a long time, but time flies while there: it is busy!

Iā€™ve created a poll for volunteering to spend time at the stand.

https://framadate.org/osdstand2020

Please vote for your prefered time slot. If you volunteer for the first or last shift, you will need to help with the setup and packing of the stand. Itā€™s not that much work, and Iā€™ll be there to help with both as well. Any questions, let me know.

@elioqoshi Do you think we have enough stickers or should we order more? I believe we will need about 1000 (half the amount from previous years, since weā€™ll be there only one day).

Thanks!!

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112

Happy new year everyone! And a huge thank you to @ei8fdb, @evalica, @elioqoshi and @Erioldoesdesign for volunteering to spend time in the OSD FOSDEM stand.

We are not many people this year: with the devroom running on the same day, itā€™s going to be intense. If you are coming to FOSDEM, please consider spending some time in the stand. You can sign up for a time slot at https://framadate.org/osdstand2020

For now, these are the shifts:

09:00 - 11:00 @belenbarrospena and @Erioldoesdesign
11:00 - 13:00 @ei8fdb and @Erioldoesdesign
13:00 - 15:00 @Erioldoesdesign (with both @evalica and @elioqoshi as tentative)
15:00 - 17:00 @belenbarrospena, @evalica and @elioqoshi

@Erioldoesdesign thank you so much for signing for 3 shifts! :heart_eyes: Weā€™ll make sure to give you plenty of breaks, and Iā€™ll stay around for the 13:00 - 15:00 slot if @evalica or @elioqoshi cannot make it. So we wonā€™t leave you alone at any time!

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113

I am not a designer, more of a frontend/UX developer. But I have had the past experience of working and connecting with @ei8fdb, @elioqoshi, @victoria-bondarchuk and OSD in general. So I am happy to spend some time in the stand.

114

I missed the deadline since I was waiting for my visa. Is it by any chance possible to include myself now?

115

That would be great, @SaptakS Thank you so much for volunteering! :slight_smile:

Just visit https://framadate.org/osdstand2020 and choose your slot.

116

Thanks @SaptakS for volunteering to spend time in the OSD stand. The shifts are now like this:

09:00 - 11:00 @belenbarrospena and @Erioldoesdesign
11:00 - 13:00 @ei8fdb and @Erioldoesdesign (witth @SaptakS as tentative)
13:00 - 15:00 @Erioldoesdesign and @SaptakS (with @evalica and @elioqoshi as tentative)
15:00 - 17:00 @belenbarrospena, @evalica and @elioqoshi

If you have any OSD stickers or cards, please bring them with you to Brussels.

See you there!

117

Just one more day now.
Look forward to meeting everyone!

118

@ei8fdb and myself are around FOSDEM today. Message us if you want to meet!

119

I just reached Brussels. Hope you all have had a great day.
Iā€™ll check in early tomorrow at the devroom (around 8 oā€™clock).
See you all then!! :blush:

120

@ei8fdb and myself are getting ready to go. Weā€™ll be there between 8:30 and 9:00. Weā€™ll meet in our allocated room.

If you have stand duty or want to help set up, our stand is in the ground floor of the K building, first row of stands on the right hand side. Ours is the 3rd table. Iā€™ll be there getting stuff ready. Bring your stickers! :slight_smile:

121

Hey all!

Now that the conference is done I feel we should do something to collate and put up our gathering from the conference is some neat way online.

The task list already mentions this and copying the relevant ones below:

  • [ ] Open Source Design Devroom picture | example | Deadline: 4-5 Feb
  • [x] Review the videos recording start/end times for the talks in order to be published
  • [ ] Create FOSDEM 2020 slides folder on opensourcedesign Github example | Deadline: 1 Mar
  • [ ] Submit talks slides on opensourcedesign GitHub| example | Deadline: 1 Mar
  • [ ] Write post event article on opensourcedesign.net | Deadline: 1 Mar
  • [ ] Provide a link to the video recordings | example | Deadline: 31 Jul

Couple of questions and comments I have:

  • What are the slides referred to in the 3rd item in the above list? Do we have them for this year?
  • The link for the 4th item is broken. Can someone please tell me what was that?
  • Iā€™ll put together something for last 2 items combined.

Kudos to all of us for putting this together! :confetti_ball:

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