Looots to read.
So here’s my thoughts:
- if you’re interested in volunteering please do. It is fun, a little organised chaos but good fun
- by In person I mean the speaker is present in the devroom in Brussels
- by Remote I mean the speaker is present from a location somewhere in the world, other than Brussels
- we all need (or would like?) get together in person
- the devroom should be 70:30 In-person:Remote
- when speakers submit they need to tell us if they’d speak in-person or remotely
- we need clear communications with speakers
- accepted speakers would need to follow remote FOSDEM talk process
- we’d need to have “back-up” sessions to deal with any drop-outs
About volunteers, I think it’d be good to have a number of people involved. Particularly if we’re going to offer an in-person/remote split. It might require more management but I think the community and the devroom would be better for it.
Great news you’re volunteering @brownie. Anyone else?
If you’re thinking about volunteering, please do. We could have regular video calls to help each other with the management tasks.
I strongly think the devroom should be in majority in-person let’s say 70:30.
We (the whole community) has not gotten together in-person in any way for at least 2+ years, and I’d certainly like the chance to meet people again.
It’s also vastly easier to organise and run in-person as @belenbarrospena mentioned.
However I think we should accept some remote talks. But it will need good organising and clear communications with speakers.
One of the benefits of FOSDEM during the pandemic was being able to see lots of talks from people who would have not been able to attend in person. It would be a shame to loose this.
Speakers need to tell us if they’re speaking in-person or remote
We need to communicate this format to people submitting talks and we’d need to manage it really well. Otherwise there will be the possibility for confusion, misunderstanding, etc.
Speaker: "Oh, I thought I could do a talk remotely? Oh never mind then.
Us: "Now what do we do?! "
Remote speakers follow remote FOSDEM talk process
It is still unclear how exactly the FOSDEM organisers intend on supporting remote talks, so we may need to manage the playing of the videos, or, they may do it.
Irregardless, for those who want to speak remotely we should use the process FOSDEM used to get the recorded video from the speaker. It’s worked pretty well for previous devrooms. The process for those unfamiliar is essentially:
- talk proposal gets accepted
- tell speaker they’ve been accepted
- speaker records talk
- speaker uploads talk X weeks before the devroom
- devroom volunteers review it to make sure its ok
- on the day the recorded video is played
- once the video finishes the speaker answers questions remotely
Like I said earlier, FOSDEM organisers might manage the whole video cueing/playing process or maybe not. In which case, we could, just as an example, have the video on a laptop in the room, we play it on projector.
Like every year, in the event of a speaker - remote or in-person - does show, we should have back-up sessions to take their place.
I think this will be even more important in the case of we accepting remote talks.
So what do we do?
I still think it’s worth asking the community what we should do. We can put a Twitter poll together and ask people for their opinion. Let’s give it 2 days to gather answers, and then we decide.
What do people think? Thoughts? Tell me where I’m going wrong.