I am copying @evalica’s great list from this year’s preparation thread, and replicating it here. Yes, I’m being presumptuous, but hea…I’m positive!
(Similar as last year like @ei8fdb did at FOSDEM 2018 Open Source Design organisation · Issue #64 · opensourcedesign/events · GitHub The dates are copied so might need ot be adjusted when the actual call for proposals opens.)
2019 FOSDEM guidelines/tasks
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Submit proposal for Developer Room on Fosdem.org | example | Deadline: 20 September
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Primary contact gets devroom submission answer from FOSDEM organisers by email. | 30 September
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Submit proposal for Stand on Fosdem.org #52 | Deadline: 3 November
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See accepted developer rooms announcement on Fosdem.org | example | Deadline: 2 October
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Create FOSDEM 2019 event on opensourcedesign.net | example | Deadline: 16 October (Create event as soon as devroom is accepted)
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Create FOSDEM 2019 Call for Participation article on opensourcedesign.net | example | Deadline: 16 October (Or as soon as devroom is accepted)
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Fix the dates for the track when they are announced
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Manage the FOSDEM 2019 Call for Participation step on Fosdem.org | Deadline: 16 October (or earlier)
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Promote the Call for Participation on Twitter and OS mailinglists | example | Deadline: 16 October (Or as soon as devroom is accepted)
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Brainstorm on talks | example | Deadline: 15 December (Or as soon as devroom is accepted)
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Propose deadline extension, check with other OSD members
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Send PR to events repo to update CfP on Open Source Design website to reflect extended deadline
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Publicise the deadline extension on social media, OSD forum, and other locations
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Update call for proposals with devroom location once FOSDEM organisers notify devroom managers email list. (around 30 Nov - 4/5 Dec)
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Send thank you email to all who submitted, including small survey
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Create the session proposals review spreadsheet | example | Deadline: 15 December (Or as soon as devroom is accepted)
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Send review mail to community members on mailinglist | mail: Session proposals for review - Open Source Design devroom | Deadline: 15 December (or earlier)
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The acceptance / rejection notifications to speakers via pentabarf | Deadline: 15 December (or earlier)
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Publish developer rooms complete schedules on Fosdem.org | example | Deadline: 15 December (or earlier)
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Create promotional materials (stickers, banners) for opensourcedesign #43 | Deadline: INSERT-DATE
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Organize the open source design dinner #62 | Deadline: INSERT-DATE
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Handle the devroom logistics videobox | example | Deadline: INSERT_DATE
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Cover the event on Twitter | example | Deadline: 4-5 Feb
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Open Source Design Devroom sessions presenter | Deadline: 4-5 Feb
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Open Source Design Dinner + picture | Deadline: 3-5 Feb
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Open Source Design Devroom picture | example | Deadline: 4-5 Feb
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Review the videos recording start/end times for the talks in order to be published
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Create FOSDEM 2018 slides folder on opensourcedesign Github example | Deadline: 1 Mar
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Submit talks slides on opensourcedesign GitHub| example | Deadline: 1 Mar
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Write post event article on opensourcedesign.net | Deadline: 1 Mar
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Provide a link to the video recordings | example | Deadline: 31 Jul