I’m pasting below the entire text I sent. Feel free to use it for other events 
Hi there,
You are receiving this because you got a ticket for the Open Source Design Summit in Tirana, Albania this weekend! In case you know a friend or colleague who is attending but they haven’t registered yet, please tell them to do so and if you have some time probably forward them this email.
Registration link: Open Source Design Summit 2018 - Open Collective
Below you will find some details for the summit itself and the city of Tirana.
# Venue
The venue for the Summit will be Ofiçina, a tech incubator. In the past there were some other open source related events taking place there including OSCAL 2017 and LibreOffice Conference 2018.
Ofiçina shares the same entrance with Harry Fultz Institute and there will be a guardian at the door that will ask you where you are heading. You will have to let then know that you are going to Ofiçina. At the entrance there will be someone to guide you on how to get there but in case there is no one there the moment you arrive, you need to know that once you get in you will have to turn on your left. If you prefer, give us a call and we will escort you from the gate.
Location:
OpenStreetMap: oficina tirana | OpenStreetMap
Google Maps: Google Maps
# Schedule
We don’t have a specific schedule with sessions due to the nature of Open Source Design as a collective but also the Summit as a small unconference. Everyone attending is crucial to help shape the event. However we have broad time windows we reserved the venue so you can plan ahead what glorious conversations and sessions you want to have.
Note: We have a professional photographer onsite so take advantage of him! We will also have a group photo during a fitting time when most of the attendees will be present. Of course, if you prefer not to have pictures taken of you, let us know.
Friday, November 2nd
We are slowly starting to welcome attendees at the venue at 4PM until 8PM to help make the best out of the time we will spend in the next 2 days together.
Saturday, November 3rd.
10:00 - 13:00 : Open Source Design Meta Discussions
13:00- : Lunch
2-8PM: Unconference Sessions
# Group chat
For informal and quick communication we have created a public group chat on the Telegram message app. Please stay on OSD Summit related topics and remember to be polite with others.
Invitation link: LINK
# Lunch
During the Summit lunch will be provided by us. In case you have any special dietary preferences (ex. vegetarian, vegan, etc) please respond to that email and let us know! It won’t be a problem to cater to your needs but we would need to know in advance.
Coffee and drinks will also be provided during the Summit.
# Tirana
In the culture of remixing and not reinventing the wheel, check out the Tirana Survival guide from the last OSCAL conference held in our city:
Visiting Tirana
# Currency
The local currency in Albania is called “lek” (ALL) and the analogy is 1€≈124ALL or 1$≈109ALL. Keep in mind that in many places they don’t accept credit/debit cards so it is highly recommended you have cash in ALL. You can exchange money directly at the airport or in the city center. The rates are better in the city center but if you want to avoid the hassle you can exchange your money at the airport.
# Weather
Weather forecast predict that during the Summit weekend the weather will be phenomenally warm for November (average max temperatures up to 30°C). Although, during the night the temperatures drop so it might be advisable to have a hoodie with you (or jacket if you get cold easily).
# Airport
The most convenient way to get from the airport to Tirana is by taxi. The journey from Tirana to the airport takes 20 to 30 minutes, depending on traffic, and starts from 1,200 ALL (≈13€) each way (GreenTaxi is the most affordable company also with electric cars: +355 8002000 ). The “Rinas Express” bus departs every hour until the evening and costs 250 ALL. For the detailed timetable you can check: http://www.tirana-airport.com/l/4/16/getting-here-parking/bus/
As mentioned above, it is very important to have an as much as possible accurate number of attendees due to logistics reasons. In case your plan have changed since the day you got your ticket and you cannot attend the OSD Summit please let us know that you are not coming!
In case you have any questions please reach out to me via email or Telegram ( @username )
Looking forward to see you in Tirana,
Mariana*
*rhyme not intended
On the text above I deleted two links due to privacy reasons.
